Hiring a
Business Support Specialist | Part-Time
The Part-Time Business Support Specialist provides essential administrative, office coordination, and organizational support to ensure smooth day-to-day operations. This role supports the President of Power, internal teams, client-facing activities, and billing processes while helping maintain an organized, welcoming, and efficient office environment.
About Power Marketing
Our agency specializes in developing digital and traditional media strategies for a variety of brands and industries across the U.S. We are a passionate team of marketers who relentlessly focus on the working relationships we have with our clients and creating paid advertising strategies that produce results. Our team is caring, smart, and inclusive, and we value collaboration, authenticity, and producing quality work as a collective.
Core responsibilities
Administrative & Office Support
• Order, organize, and maintain office supplies and shared resources.
• Serve as the primary point of contact for office maintenance, vendors, building management, and deliveries.
• Coordinate client and internal gifting, including sourcing, ordering, and shipping.
• Maintain technology inventory and support basic equipment coordination (laptops, accessories, peripherals).
• Ensure common areas are organized, stocked, and client-ready.
• Support employee onboarding and offboarding logistics, including access, equipment, and documentation.
• Maintain internal documents, trackers, and shared files across platforms.
• Pick up, sort, and distribute mail on a weekly basis.
• Assist with scheduling internal meetings, team events, and off-sites as needed.
• Manage the birthday calendar and coordinate team celebrations and internal moments.
• Support misc. office needs and projects
Client & Account Support
• Coordinate sponsorship items, swag, and presentation materials for client meetings and events.
• Proofread presentations, decks, and client-facing materials for accuracy and formatting.
• Coordinate meeting logistics, including scheduling, calendars, agendas, and conference details.
• Draft and send routine client communications as directed by account teams.
• Track client payments and related information in Airtable.
• Support ACH setup and transition processes with clients.
• Assist account teams with general administrative needs related to client work.
• Support special client projects, as needed.
Billing & Financial Support
• Proof budgets, billing packets, and invoices for accuracy and completeness.
• Collect and organize client statements and billing documentation.
• Support month-end and ad hoc billing processes as needed.
• Liaise with internal teams to ensure billing information is up to date and properly tracked, as needed.
Qualifications
• 3+ years of administrative experience.
• Strong organization and communication skills.
• Proficiency in Google Workspace and Microsoft Office.
Benefits
• Base Salary
• Hybrid Schedule Available
• Full Medical Benefits (Employee premiums are paid by Power – medical, dental, vision) + optional voluntary benefit
• 401k Options & Match
• Schedule Flexibility
• Paid Time Off
Physical Requirements
• Prolonged periods sitting at a desk and working on a computer.
• Ability to communicate orally. Hearing and vision within normal ranges with or without an assisted hearing device.
• Occasional exertion of up to 25 lbs. of force may be required.
How to apply
Interested applicants should send a letter and resume to: careers@powermktg.com
Power Marketing is an Equal Opportunity, Affirmative Action Employer. Qualified applicants are considered without regard to race, color, religion, citizenship, sex (including gender identity, gender expression and pregnancy), sexual orientation, age, national origin, military or veteran status, political preference, marital status, mental or physical disability including medical condition), genetic information or other status protected by law. If you require an accommodation in order to apply to this position, please contact your local recruiting representative at HR@powermktg.com